Position Title

Account Clerk (Accounts Payable)

Required Application Type

Teacher / Admin

Salary/Pay Scale

$41,000-$45,000 commensurates with experience

Job Description

There is a vacancy for a District Account Clerk/Typist to work under the supervision of the Assistant Superintendent of Business. 

GENERAL DUTIES:  

• Oversee and manage all office procedures and other tasks as assigned.
• Oversee all aspects of the general office coordination.
• Maintain office calendar to coordinate work flow and meetings.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Interact with staff, vendors and visitors.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• File and retrieve organizational documents, records and reports.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software, such as Google Docs, Microsoft Office, nVision, or other programs.
• May conduct research, compile data and prepare papers for consideration and presentation to the Board of Education and outside partners.
• Schedule and coordinate meetings and conferences.
• Prepare agendas and make arrangements for committee, board or other meetings.
• Compile, transcribe and distribute minutes of meetings.
• Collect and maintain inventory of equipment and supplies.
• Research, price and purchase equipment and supplies.
• Maintain and update databases and/or spreadsheets on a personal computer.
• Screen callers or visitors to determine the nature of inquiry; refer callers to appropriate party or office and answer inquiries as appropriate.
• Answer telephone and give out information.
• Prepare and maintain financial, statistical and personnel records.
• Other duties as assigned.
• ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:
• Thorough knowledge of modern office terminology, procedures and equipment.
• Ability to handle routine administrative details independently.
• Ability to operate personal computer and utilize common office software programs, including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed.
• Ability to prepare and maintain program records and routine reports.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and maintain office files.
• Ability to collect information from various sources for program operations.
• Accuracy, tact, courtesy.
• Physical condition commensurate to perform the essential functions of the job, with or without reasonable accommodations.
• Computer literate.
• Good writing, analytical and problem-solving skills.
• Knowledge of principles and practices of organization and records management.
• Ability to communicate effectively.
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, and copiers

 

SALARY & BENEFITS:

• 12 Month Full-Time position (7.5 hours per day).

• Salary & Benefits pursuant to Managerial Confidential Agreement. 

• Link to handbook for Managerial Confidential Handbook

 

Civil Service Title

Account Clerk/Typist

Job Qualifications

QUALIFICATIONS:

• High school graduate

• Two years college with specialization in Accounting or Secretarial Science or a closely related field and one year of successful clerical experience.

• Other:  3 years experience with specialization in clerical experience involving the operation of a computer for word processing, database, or spreadsheet applications.

Job Category

Clerical/Office

Job Location

ADMINISTRATION CENTER

Additional Information