Position Title

Secretary to the Director of Personnel Development

Required Application Type

School Related Personnel

Salary/Pay Scale

Starting at $41,500

Job Description

There is an anticipated vacancy for a Secretary for the Director of Personnel Development, located in the District Office.

For benefit details, visit the Managerial Confidential Handbook 

Description:

This is a highly confidential clerical position involving responsibility for independently performing complex clerical operations and administrative support tasks in the District Office . A substantial amount of time is spent operating a computer and doing routine administrative tasks to ensure the efficient workflow of the office.  The work involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material.  Work is performed under supervision of the Director of Personnel Development in accordance with outlined policies and procedures.  Technical or policy issues are referred to the Director for decision or review of judgment where recommendations are initiated. 

Responsibilities (Illustrative purposes only):

Some examples of position responsibilities include, but are not limited to, the following:

• Recruitment and Hiring Support: Assists in all aspects of the recruiting process by processing applications, maintaining organized application files, and coordinating the logistics for screening and interviewing candidates.
• Personnel Records Management: Maintains the district-wide personnel records system for all employees, ensuring accurate and current documentation regarding employment, transfer, tenure, retirement, leave, and promotion.
• Employee onboarding and offboarding: Assist in all aspect of this process with employee ID badges, log in and door access.
• Board of Education Support: Assists in the preparation and facilitation of Board of Education personnel appointments and agendas for all staff members.
• Attendance and Leave Tracking: Manages the daily oversight of staff attendance, including processing requests for paid and unpaid leaves, sick and personal time, vacation, and school business days in compliance with Board policies.
• Civil Service Coordination: Collaborates with the local Civil Service Commission regarding all classified staff positions and related paperwork
• Composes and prepares correspondence on matters where policies and procedures are well defined
• Maintains and updates databases/spreadsheet records on a personal computer
• Screens callers or visitors to determine the nature of the inquiry; refers callers to appropriate party or office and answers inquiries as appropriate.
• Establishes and maintains confidential and general office files.
• Checks, codes and processes requisitions, claims and bills.
• Orders supplies and materials
• Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries.
• Answers telephone and gives out information.
• Prepares and maintains financial, statistical and personnel records
• Performs other duties as assigned by the Superintendent or designee

Salary and Benefits:

This position is a full-time 12-month position.  Applicable benefits pursuant to the Managerial Confidential Handbook.

Civil Service Title

School Secretary

Job Qualifications

Qualifications:

Applicants must be high school graduates with three years of successful clerical experience involving the operation of a computer for word processing, database or spreadsheet applications or have an Associate Degree in secretarial science or a closely related field and one year of successful clerical experience involving the operation of a computer for word processing, database or spreadsheet applications.

Required Knowledge, Skills and Abilities:

• Takes and transcribes dictation of letters, memoranda, reports and other materials.
• Answers telephone and acts as receptionist giving out routine information.
• Types records, reports and checks for clerical accuracy, completeness and proper extension.
• Operates office machines.
• Thorough knowledge of modern office terminology, procedures and equipment.
• Ability to handle routine administrative details independently.
• Ability to operate personal computer and utilize common office software programs including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed.
• Ability to prepare and maintain program records and routine reports.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and maintain office files.
• Ability to collect information from various sources for program operations;
• Accuracy.
• Tact and courtesy.
• Physical condition commensurate to perform the essential functions of the job, with or without reasonable accommodations.

Job Category

Clerical/Office

Job Location

ADMINISTRATION CENTER

Additional Information